Vestry News

Vestry News (10)

Monday, 15 May 2017 21:26

Vestry Minutes April 24, 2017

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES FOR

APRIL 24, 2017

 

Members Present:  Mike Nash, Ed Selby, Keith Ledbetter, Barbara Specter

Members Absent:  Gilbert Powell & Scott Walters

Clergy Present:  Rich Biega & Cynthia Nash

Staff:  Anne Cole & Steve Botney

 

Call to Order:  The meeting was called to order by Fr. Rich at 5:21 PM.

 

Minutes from March 20, 2017 were emailed.  No changes noted, the minutes were approved.

 

Treasurer’s Report for March 2017 were emailed.  No changes noted, the treasurer’s report was approved.  Anne Cole noted that now that the first quarter was over, she would be contacting the Finance Committee for a quarterly review meeting.  The vestry also reminded her that we want to make our financial status available to the congregation on a quarterly basis on our website as well as a hardcopy located at the back of the church.

 

Discipleship Conversation:  Fr. Rich stated that the church library had been relocated from the big open space in the parish hall basement to the first classroom that was not being used.  He also stated that Scott Walters had reminded everyone to complete the online “Safeguarding God’s Children,” modules.  Fr. Rich reminded everyone that he would be away the weekend of May 6th for his daughter’s wedding in Columbia, SC.  He has arranged for the Rev. Valori Sherer to supply on May 7, 2017.

 

Fr. Rich said the Vecinos (Immigration Group) has now met at least 3 times with another meeting set for Friday, April 28th.  Some topics discussed were the establishment of a non-profit and fundraising.  Topics for Friday are immigration law and documentation.  The entire project is a work in progress. 

 

Fr. Rich commented that SFA (Hispanic Group) is still meeting on Sundays at 2:30 pm and currently on Wednesday evenings (confirmation classes) and other times as needed.

 

Other concerns: 

  • Sharon Stone’s husband recovering from broken ribs
  • Anne Cole healing from knee issues
  • Sally Golliher healing from broken ribs
  • Ladley & Jane Burn moving back to Shelby in mid May
  • Barbara Specter recovering from cataract surgery
  • Kim Bradford’s boyfriend, Royce, recovering from heart attack

 

Mission Conversation:  Deacon Cynthia Nash provided a written report (see attached).  Topics include:  Lay Chalicists, SafePlace’s Fresh Start Program, Vecinos—immigration group, Power Church Program (she and Steve going to a workshop in May), attendance at executive committee, she also met with Jean Johnson and Steve Botney continues as her POA.

 

Other Business:  Ed Selby reported:

  • New bathroom and reno-bathroom have been completed (still needs a few accessories)
  • Handicap space by choir entrance has been widened (3 ½ to 4 feet added)
  • Roof for Parish Hall nearly completed
  • Carpet & Tile for church basement completed
  • Still need storage cabinet(s) for bathrooms

 

Cost of roof for church will be $11,000 (add’l if they run into rotten wood, etc.)

Ceiling tiles for church basement $1,030

Window replacement for church basement $4,000

 

Also needed:

Paint interior Parish Hall upstairs $3,000

Replace title floors Parish Hall $4,000

 

Mike Nash motioned that we could spend $12,000 from regular operating account rather than taking it from Money Market since there is quite a large balance in it not earning much interest, seconded by Ed Selby.  All agreed.

 

Steve Botney passed out a letter from MC Shepherd’s indicating 105 lbs of food donated in March.

 

With no further business at hand, the meeting was adjourned at 6:35 pm.

 

 

Respectfully submitted,

 

 

 

Steve Botney,

Clerk of the Vestry

 

 

 

 

Friday, 27 January 2017 21:28

Vestry Minutes December 19, 2016

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES OF DECEMBER 19, 2016

 

Members Present:  Mike Nash, Ed Selby, Anne Cole, Scott Walters, Gilbert Powell

Members Absent:  None

Staff:  Steve Botney

Clergy:  Rich Biega, Cynthia Nash

Guest:  Charley Nash & Maddy Tollison

 

The meeting was called to order by Fr. Rich at 5 pm with prayer.

 

Correspondence:  Letter from MC Shepherd’s Staff acknowledging 171  lbs of food donated for the month of November 2016. 

 

Minutes from November 21, 2016:  Minutes were emailed.  With no corrections noted, all agreed to accept.

 

Treasurer’s Report for November 2016:  With no corrections noted, all agreed to accept.

 

Rector’s Report:  (Fr. Rich)

 

  • Rich stated that a Covenant Agreement for Cynthia Nash was in process of being completed. The Covenant will be signed by Fr. Rich, Sr. Warden, and Cynthia Nash.  She will attend all Vestry meetings and the Diocesan Convention.  Cynthia will also have a discretionary account for her use.
  • Cynthia Nash will be the clergy representative to the Diocesan Exec. Council from the Mountain Deanery starting Jan. 1, 2017
  • Other Trinity members on the DEC (Dio. Exec. Council) are Kathy Ledbetter and Karen Walker
  • Bishop’s visit will be June 18th
  • Rich noted that the Bishop wants to get around and do some quick visits (non-official—no confirmations, etc.) during the coming year
  • Rich presented (attached) 2016 up to date attendance record

 

Jr. Warden’s Report:  (Ed Selby)

 

  • Three stumps in the front yard were ground up…remains probably needs to be removed and/or spread out—a spring project
  • Received phone call from Steve stating we have a water leak. Burleson Plumbing determined an old hot water line under the concrete slab in the church basement was leaking.  It was turned off and when replaced it will go overhead
  • Ed reported that the kitchen in church basement continues to be renovated by AA

 

Senior Warden’s Report: (Scott Walters)

 

  • Scott reported that Vestry member Rob Heffron resigned

 

New Business:

 

  • Church Nursery—Maddy Tollison presented a power point presentation on possible re-location of the church nursery to a room in the church basement. Maddy would like to start with a re-located nursery by January 15, 2017. After much discussion it was decided that the Vestry would go over after the Vestry meeting and look the situation over
  • Policies Governing Children and Youth—Gilbert Powell passed out information to everyone regarding the Diocese’s Polices on the subject.  The policies are very direct stating that folks involved  must have a full background check and an interview.  Files must be maintained; a 3 hour Safeguarding God’s Children training is required.  There are requirements for (1) Vestry Members, (2) Church Personnel who are responsible for screening, selection, and supervision, (3) An adult age 21 +  must be present at all times

 

Gilbert Powell suggested that we form a committee to start tackling this project.  Gilbert said his wife, Harriet would be happy to chair it, and it was suggested that Maddy Tollison be on the committee as well.  The idea was made into a motion by Gilbert, seconded by Scott Walters.  All agreed.

  • Proposed 2017 Budget—Steve Botney presented the updated Proposed 2017 Budget. He stated that 36 pledges have been received to date in the amount of $77,111.  leaving a shortfall of ($7543).  He further added that in 2016 we passed a shortfall budget of      ($6303) but contrary to the number as of 11-30-16 we were only ($715) short.  That is taking into account that we paid $2200 for tree trimming out of the budget that was not budgeted.  After discussion, Scott Walters moved to accept the proposed 2017 Budget, seconded by Gilbert Powell,  and present it  at our annual meeting.
  • Grants/Loans—On hold for now. Diocese has no money until the new fiscal year. 
  • Vestry Replacements—Two positions are open and will be filled at the annual meeting. Rich thanked Anne Cole for her time and service.  The position (Rob Heffron) open from resignation. 

 

Old Business:

           

  • Directors and Officers Insurance—Steve Botney reported that we have D & O insurance to the tune of $1,000,000 (each claim limit); $1,000,000 (aggregate limit); $2500 deductible.

 

 

Committee Reports:

  • Feast & Festivals—No discussion
  • Christian Education—No discussion

 

Adjourned at 6:30 pm.

 

Respectfully submitted,

 

 

Steve Botney,

Clerk of the Vestry

Friday, 27 January 2017 21:26

Vestry Minutes November 21, 2016

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES OF NOVEMBER 21, 2016

 

Members Present:  Mike Nash, Ed Selby, Anne Cole, Scott Walters, Gilbert Powell

Members Absent:  Rob Heffron

Staff:  Steve Botney

Clergy:  Rich Biega

 

The meeting was called to order by Fr. Rich at 5:32 pm with prayer.

 

Correspondence:  Letter from MC Shepherd’s Staff acknowledging 184 lbs of food donated for the month of October 2016. 

 

Minutes from October 17, 2016:  Minutes were passed out.    Scott Walters moved to accept, seconded by Mike Nash.  All agreed.

 

Treasurer’s Report for October 2016:  Consolidated Treasurer’s Report emailed.  Steve Botney went over the report with special notation of the YTD Cash Flow ($3,169.59).  Steve reminded everyone that that include $2200 for tree removal a few months ago that was not in our budget thus really having a shortage of ($969.59)

 

Rector’s Report:  (Fr. Rich)

 

  • Went over highlights from the diocesan convention last weekend
  • Election news—Cynthia Nash is the clergy representative to the Diocesan Exec. Council from the Mountain Deanery starting Jan. 1, 2017
  • Other Trinity members on the DEC (Dio. Exec. Council) are Kathy Ledbetter and Karen Walker
  • Betsy Biega elected as an Alternate Deputy of the Diocese to General Convention, 2018
  • Rich now Dean of the Mountain Deanery effective Jan. 1, 2017
  • Rich also appointed by the Bishop to the Disciplinary Board
  • Rich named Canon Theologian to the Diocese
  • Rich also talked about the improvements that need to be made at the church (new roof for each building; Redo church basement restrooms as well as a new restroom upstairs both being handicap accessible. Resources may come from the diocese in the form of $25,000 interest free 5 year loan and/or $20,000 Grant.  He will be check back with Sue Schwein

 

 

 

 

Jr. Warden’s Report:  (Ed Selby)

 

  • Ed got price to grind three stumps in the front yard i/a/o $250
  • Ed said he had a good turnout for the yard clean up
  • Just recently notified that a tree was down on our rental property drive-way

 

 

 

Senior Warden’s Report: (Scott Walters)

 

  • Scott reported for Rob Heffron that the Feast of St. Nicholas will take place on December 6, 2017 at 6 pm and that Allen McMurray will be providing a Christmas Tree
  • Rob will be donating food (ham/rolls) with an optional veggie dish for the Feast and asking that the parish bring the desserts
  • Rob also asking for donations of wine for the event
  • Discussion of alcohol came up but Fr. Rich said the diocese already has a policy in place that each church in the diocese must follow it
  • We will offer non-alcoholic drinks at the event as well

 

New Business:

 

  • Diocesan Pledge i/a/o $10,792 was presented for 2017 which represents 10% of NOI (Net Operating Income) Mike Nash moved to accept it, seconded by Scott Walters.  All agreed.
  • Stump Removal i/a/o $250 was presented by Ed Selby, seconded by Mike Nash. All agreed
  • Proposed 2017 Budget was presented by Steve Botney. Steve is projecting $84,000 in pledges vs. 2016 pledges i/a/o $87,715.  The numbers right now look like we will be close to our budgeted income.  We will continue to monitor and make adjustments where needed.

 

 

Old Business:

           

  • Directors and Officers Insurance—Gilbert Powell asked if we had coverage. Steve Botney said he was pretty sure, but would make sure and get back with the vestry.

 

 

Committee Reports:

  • Feast & Festivals—Discussed in Sr. Warden’s Report
  • Christian Education—No discussion

 

Meeting went into Executive Session at 7:20 PM

 

Adjourned:

 

Respectfully submitted,

 

 

Steve Botney,

Clerk of the Vestry

Friday, 27 January 2017 21:26

Vestry Minutes October 17, 2016

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES OF OCTOBER 17, 2016

 
  • Call to Order: 5:29

  • Present: Scott, Ed, Anne, Mike, Gilbert, Rob, Fr. Rich

  • Minutes approved

  • Treasurer’s Report approved

  • Rector’s Report

    • Health Benefits Overview: Rich discussed his Medical plan for upcoming year

    • We will be asked to indicate how much Trinity will contribute to diocese

      • 10% Based on 2015 income

      • Letter needs to be sent to Diocese by 10/31

        • Vestry will be informed of the number

  • Junior Warden Report

    • AA has painted basement, stripped kitchen, and starting to install kitchen.

      • They are not going to re-do the floor

      • However, Ocean is willing to install ceramic tile if we purchase

    • MCCI has not gotten back to him yet re remodeling downstairs handicap accessible restroom and moving the hot water heater

    • Has requested to have landscaping completed in front of church and also in new entrance to Parish Hall basement -- $3000

  • Senior Warden

    • No report

  • New Business

    • Thanksgiving meals: $100 requested to be taken from the Outreach Fund (OK’s unanimously)

    • Budget

      • See handouts

      • Request that Steve examine the 9-30-16 Treasurer’s Report to help us understand the discrepency between Budget Income and Expenses on that report compared to Budget presented to and approved by the Vestry in 2015

    • Proposed party on T Dec 6th -- St. Nicholas Party (OK’d by Vestry)

  • Old Business

    • None

  • Vestry went into Executive Committee Meeting at 6:15 pm

  • Meeting adjourned 7:08. Next meeting will be November 21, 2017 at 5:30.
Friday, 27 January 2017 21:24

Vestry Minutes September 19, 2016

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES OF SEPTEMBER 19, 2016

 

Members Present:  Mike Nash, Rob Heffron, Ed Selby, Anne Cole, Scott Walters, Gilbert Powell

Staff:  Steve Botney

Clergy:  Rich Biega

 

The meeting was called to order by Fr. Rich at 5:30 pm with prayer.

 

Correspondence:  Letter from MC Shepherd’s Staff acknowledging 48 lbs of food donated for the month of August 2016.  Steve sent Email reminders out to everyone reminding them of the food collection for 09-18-16.

 

Minutes from August 15, 2016:  Minutes emailed.  Ed Selby moved to accept, seconded by Rob Heffron.  All agreed.

 

Treasurer’s Report for August 2016:  Treasurer’s Report emailed.  Steve Botney prepared a new consolidate Treasurer’s Report.  This was  a request of a few vestry members who thought it should be more streamlined.  Report accepted by Mike Nash, seconded by Ed Selby.  All agreed.

 

Rector’s Report:  (Fr. Rich)

 

  • need 2 delegates for convention. Scott Walters volunteered to go.  Rich will seek another.  Diocesan Convention begins on  Nov. 11 and ends the 13th.
  • Upcoming (October 1st) Ordination/Consecration of Jose A. McLoughlin—Scott Walters will carry our church banner, Allen McMurray will be an usher, Betsy Biega is will be a chalice bearer. Rich will be in the procession itself.
  • 1st the local community will participate along with some members of Trinity in Stop Hunger Now.  Trinity has been asked to sponsor a team again.  (see New Business)
  • SafePlace is hosting “Walk a Mile in Her Shoes”.  Last year the Trinity team raised the most funds

 

Jr. Warden’s Report: (Ed Selby)

 

  • re-stated that the local AA group that meets at Trinity on Thursday night and Saturday morning has offered to paint the church basement from the bathrooms to the kitchen. They will supply the labor and materials.  Trinity via AA was already given a $300 contribution toward materials as part of a discount for tree cutting back in August.  They plan to start on 09-24-16. 

reported that all wood has been removed from the front lawn and trash from the bank (parking lot to parish hall) was cleaned up. 

  • asked that the Latino group and SP Rotary be asked to take all recyclables with them when they leave the building .
  • parking issue with the extra vehicle left mid-stream (Steve said he has left a note and also spoken with the owner of the apartment some time ago, but will do it again. This time he will type a letter to both renter and owner giving them one week to remove it from the upper lot otherwise it would be towed.
  • we (vestry) approved replacing the parish hall (upper) floor, but it has been brought to his attention that some shingles appear to be coming off the parish hall roof. After having an inspection, Ed was advised that the roof should be replaced by Spring of 2017.
  • will contact MCCI about renovations in the church basement.
  • After discussing all the different items that need attention the question came up as to how are we going to pay to everything. Rich said that we can request from the Diocese a Grant and a 0% Loan.  He will check into it over the next few weeks.  He also mentioned that Karen Walker is on the Fiscal Ministries Committee.

 

Senior Warden’s Report: (Scott Walters)

 

  • need to create some committees: Worship (greeters, coffee hour, etc); Outreach:  Outside projects, fundraisers; Mission & Strategic Planning

 

The purpose of these committees is to know what is going on and how our congregation can give the vestry some feedback as to their needs.  He asked that each committee has at least one vestry member on it so they will be able to report back to the vestry as needed. 

 

New Business:

 

  • Stop Hunger Now—A request to sponsor a team i/a/o $500. Scott Walters moved to accept, seconded by Gilbert Powell.  All agreed.

 

Old Business:

 

  • Church Directory—Instructions have been given (bulletin and email) for folks to access the new church directory. Hard copies available from the church office.
  • Church Audit—Completed for 01-01-15 to 12-31-15—CPA noted that they found complete and detailed supporting documentation for each area that was inspected and that the financial records appear to be in excellent condition. Copy mailed to diocesan office.

 

Committee Reports:

  • Feast & Festivals—Blessing of Animals scheduled for 10-01-16 at the church at 4 pm.
  • Christian Education—No change for adults.

 

Adjourned:

  • Meeting adjourned at 7 pm. Next meeting will be October 17th  at 5:30 pm.

 

Respectfully submitted,

 

 

 

Steve Botney,

Clerk of the Vestry

Friday, 27 January 2017 21:23

Vestry Minutes August 15, 2016

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES OF AUGUST 15, 2016

 

Members Present:  Mike Nash, Rob Heffron, Ed Selby, Anne Cole, Scott Walters

Staff:  Steve Botney

Clergy:  Rich Biega

 

The meeting was called to order by Fr. Rich at 5:30 pm with prayer.

 

Correspondence:  Letter from MC Shepherd’s Staff acknowledging 164 lbs of food donated for the month of July 2016.  A request from MC Shepherd’s Staff for Bread and Desserts for their fundraiser on Saturday, August 20th.  Thank you letter from Taylor Kerlin regarding the McMurray Scholarship

 

Minutes from July 17, 2016:  Minutes emailed.  Rob Heffron moved to accept, seconded by Scott Walters.  All agreed.

 

Treasurer’s Report for July 2016:  Treasurer’s Report emailed.  Ed Selby moved to accept, seconded by Anne Cole.  All agreed.

 

Rector’s Report: 

  • Rich received a selection of dates from the Diocese for the Bishop’s next visit. Rich selected Trinity Sunday, June 11th.
  • New Bishop Elect Jose McLaughlin will arrive around August 27th and will be located in the Mills River area of Asheville. He will be installed on October 1st.
  • Executive Council reports that the new Bishop will have a car provided rather than mileage reimbursements each month (more cost effective). They also announced that by 2018 all Dioceses will pay a flat 15% for the National Church.  We WNC Diocese, give 13.5% and will move up to 14% for 2017 and 15% for 2018.
  • Lake Logan debt will be paid in full by the end of September due to some contributions along with Camp Henry debt.

 

Jr. Warden’s Report:

  • Ed Selby re-visited the quote for new tiles Parish Hall floors (they would match the new ones that were installed in the kitchen a few months ago. He was told that it was the cheapest way to go.  The cost would be $4047 less a 10% church discount.  We will still have the once or twice a year cost to strip and wax which is about $700-$750
  • Ed passed out a drawing done by Architect, Gary Franceschi showing some changes especially in the restroom area (from two restrooms to one restroom—handicapped)
  • Ed priced out painting the entire church basement for $2,910.  Rework the ceiling tiles (use what can be salvaged, replace, redo duct vents, and dress up two metal poles) for a cost of $1,030.   Flooring would be a commercial grade carpet for a cost of $3,469.  Replace existing windows (non-opening) for a cost of $3,434.  Painting upstairs Parish Hall at a cost of $2,955.

 

Senior Warden’s Report:

  • Scott Walters asked about the air conditioning and ceiling fans as the sanctuary has been on warm side for the past few Sundays. A discussion about the fact there is no insulation in the ceiling, and ceiling fans have not been working right (Whitson Electric has been contacted) arose.
  • Scott asked what was going on with the Shrimp-a-Roo. It was stated that Gilbert Powell needs to get with Don Walker as Gilbert brought up the possibility of doing a Shrimp-a-Roo last month with Don Walker. 
  • Scott asked if we needed to fill the Facilities Planning Committee now? It was decided not for now as we need to concentrate on Childcare.  We already have a nearly ready to go nursery/kids area in the Parish Hall basement vs. using existing one at the back of the church or trying to locate another nursery in the church basement.  Rich said he wanted to talk with Rachel O’Rielly and Nashama Littman who he thinks has some childcare experience. 

 

New Business:

  • Parish Hall Floor Replacement: Scott Walter moved to accept the bid provided by Dick’s

           Carpet, seconded by Rob Heffron.  All agreed. 

 

Old Business:

  • Rich informed the vestry that he was ready to order the Food Bags that were voted on last month. (FYI)  The color will be purple and we will not use a logo.  We thought our church children might want to draw/paint something on them.

 

Committee Reports:

  • Feast & Festivals—End of Summer Picnic—Sunday, August 21st, Swiss Pine Lake Pavilion. Keith and Kathy Ledbetter will be organizing.  Next Evensong will be at SPUM Church on September 11th at 6 pm.
  • Christian Education—No change

 

Adjourned:

  • Meeting adjourned at 6:30 pm. Next meeting will be September 19th at 5:30 pm.

 

Respectfully submitted,

 

 

 

Steve Botney,

Clerk of the Vestry

Friday, 02 September 2016 13:34

Vestry Minutes July 17, 2016

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES OF JULY 17, 2016

 

Members Present:  Ann Cole, Mike Nash, Rob Heffron, Ed Selby, Paula Savich, Gilbert Powell

Staff:  Steve Botney

Clergy:  Rich Biega

 

The meeting was called to order by Fr. Rich at 11:55 am with prayer.

 

Correspondence:  Letter from MC Shepherd’s Staff acknowledging 83 lbs of food donated for the month of June 2016.

 

Minutes from June 17, 2016:  Minutes emailed.  Everyone accepted and agreed as to their accuracy.

 

Treasurer’s Report for June 2016:  Treasurer’s Report emailed.  Everyone accepted and agreed as to their accuracy.

 

Rector’s Report: 

  • Rich noted that there would be a cost per parish for the new bishop installation. Steve will call Diocesan office to confirm the cost and send check
  • Rich shared with the vestry a printed flyer from Discount Mugs showing the Food Bags that were previously discussed for Special Food Projects. The bags would be passed out to parishioners who will fill them with food items and return to the church.  Hopefully with the presence of the bag(s) folks will be more inclined to get involved and participate.  Prices are on flyer.  Scott Walters and Allen McMurray are working on this project.
  • Rich stated he and Betsy would be out of town starting this afternoon until Saturday.

 

Jr. Warden’s Report:

  • Ed Selby got a quote for a cover to the entry door for the Parish Hall basement. The cost would be $950.  The design will match the contour of the existing building.  Mike Nash moved to accept, seconded by Rob Heffron.  All agreed.
  • Ed got a quote for new tiles Parish Hall floors (they would match the new ones that were installed in the kitchen a few months ago. The cost would be $4050.  The cost to strip and wax would be $700-$750
  • Ed got a quote for painting the Parish Hall. Paint and labor would be $2,955
  • Ed also mentioned the need for the church basement makeover. Items to be considered:  kitchenette vs full kitchen, take existing two restrooms and make one new handicapped restroom
  • Suggestions were made again about a Facility Planning Committee (not selected as yet) meeting to determine church needs and priorities before any major work is done in either building. Putting together a master plan would be ideal, especially if we are going to present this to the diocese for some type of funding (grants, no interest loan, etc.)
  • Also the need for a new restroom where the current nursery is on the main level of the church. Some preliminary work was done earlier this month to determine where sewer lines might be.  It was determined that where they dug (in parking lot near basement kitchen door) was not where any sewer lines are.
  • It was suggested to investigate a different type of vinyl floor for the parish hall rather than going back with the same type and style we currently have

 

Senior Warden’s Report:

  • Scott Walters was out of town, but sent an email out to the vestry outing a few things: (1)  The possibility of changing the Vestry Meeting to a Monday or Tuesday evening.  This would keep vestry member partners from having from having to hanging around while the other is meeting.  (see New Business for results)

(2)  Get a better clarification on cleaning bids.  (see Old Business)

 

New Business:

Change Vestry Meeting Times:  After some discussion it was decided that the Vestry would begin meeting in August 2016 on the 3rd Monday of each month at 5:30 PM.  Mike Nash accepted the motion, seconded by Gilbert Powell.  All agreed.

 

Old Business:

Steve Botney reported that Johnnie Smith dba Mop-n-Pail Cleaning Service seems to have a problem calling when someone is able to take a call; Al Cabin & Cleaning Services’ price is $500 a week; existing cleaner, Linda Norman is limited during summer months as to performing extra work as requested by Trinity, but seems to be able to handle ok during winter months.  Based on that info, Ed Selby motioned to define which months are summer and winter and increase her pay to $400 per month, seconded by Gilbert Powell.  Scott Walters and Rob Heffron will talk with Linda as soon as possible and let her know what the Vestry decided.  All agreed.

 

Committee Reports:

  • Feast & Festivals—End of Summer Picnic—Sunday, August 21st, Swiss Pine Lake Pavilion. Keith and Kathy Ledbetter will be organizing.
  • Christian Education—No change

 

Respectfully submitted,

 

 

 

Steve Botney,

Clerk of the Vestry

Friday, 01 July 2016 00:02

Vestry Minutes -- June 19, 2016

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES OF JUNE 19, 2016

 

Members Present: Anne Cole, Gilbert Powell, Rob Heffron, Paula Savich, Scott Walters, Ed Selby, Mike Nash

Staff: Steve Botney

Clergy: Rich Biega

 

The Meeting was call to order by Fr. Rich at 12:05 pm with prayer.

Correspondence: None

Minutes from May 15, 2016: With minutes being emailed to all, there were no corrections noted. All agreed to accept.

 

Treasurer’s Report for May 2016: With Treasurer’s Report being emailed to all, there were no corrections. All agreed to accept

 

Rector’s Report:

Bylaws were update by Fr. Rich and emailed to everyone as stated last month. Areas that were changed, added, deleted were: Removal of a member. They now need to be signed by Clerk of the Vestry (Secretary), Senior Warden, and Rector.

Nothing to report on the memorial service of Loui Coleman. Fr. Rich will be contacted by family soon.

 

Jr. Warden’s Report: Ed Selby reported that he has a recommendation from Carver Roofing—Boone to fix the leak around the bell tower. It basically involves replacing the roof on the back part of the church. After getting 3 estimates they came in the best and highly recommended i/a/o $6500 with a two year guarantee. Ed Selby made a motion to accept Carver Roofing’s proposal seconded by Gilbert Powell. All agreed. Ed said he spoke with Gary Franceschi about the church basement. After looking under the crawl space they noted that the water line appeared to be in multiple pieces. He called Burleson’s Plumbing to repair. They also checked into where sewer lines are. After some discussion about the parish hall floor, Ed will get a quote on tile for the remainder of the floor before spending money to strip, wax, and buff it which cost around $700. Gilbert Powell suggested that we form a Building & Grounds Planning Committee to set some short/med/long term goals as to building usage before we start doing various kinds of fixes (upgrades) as they may need to be specific to the goal(s) we set. Gilbert Powell put the suggestion into a motion, seconded by Scott Walters. All agreed.

 

Senior Warden’s Report: Scott Walters suggested that we reduce the size of the vestry to six members effective after the Annual Meeting in January 2017. After some discussion Scott Walters placed it into a motion, seconded by Anne Cole. All agreed.

New Business:

  • Community Foundation of WNC—Spendable Income for July 2016 to June 2017The spendable amount is $900 ($500 already committed to the Honeycutt Scholarship, remainder goes into Outreach Income until vestry decides where to allocate). Scott Walters moved to accept, seconded by Mike Nash. All agreed.
  • Request for Second Annual Bazaar—Choir Director, Robbie Bell requested consideration to hold another bazaar for the choir. The funds will be designated for:
    • Support Bach’s Lunch...Community Outreach program to be held during Lent 2017
    • Purchase evening canticles and anthems for Evensongs
    • Support funding if/as needed from budget line for staff singers
    • Rob Heffron placed into a motion, seconded by Scott Walters. All agreed.
  • Fun Raiser—Don Walker via Gilbert Powell has asked about doing another Shrimp-a-Roo. Possible dates are towards the end of October. Gilbert will get back to pick a date and report back to vestry for final approval.

Old Business:

  • By Laws: Fr. Rich presented an updated set of ByLaws to the Vestry from our discussion last month (May 2016). He added text about the “removal of a member.” Ed Selby moved to accept it, seconded by Scott Walters. All agreed.
  • Church Sexton: Steve Botney reported that he got two other bids for cleaning: (1) Mop-m-Pail Cleaning and (2) A 1 Cabin & Cleaning Services, LLC. The first bid was hard to read and the second bid was $500 a week. We decided to wait until next month so we can get clarification on all parties.


Committee Reports:

  • Feast & Festivals—Summer Picnic planned for August 21st at Swiss Pine Lake Pavilion
  • Christian Education—No change.

 

The meeting was adjourned at 1:10 PM.

 

 

Respectfully submitted,

 

 

 

Steve Botney,

Clerk of the Vestry

 

 

 

 

Friday, 27 May 2016 20:16

Vestry Minutes -- May 15, 2016

Written by

TRINITY EPISCOPAL CHURCH

VESTRY MINUTES OF MAY 15, 2016

 

Members Present:  Anne Cole, Gilbert Powell, Rob Heffron, Paula Savich, Scott Walters, Ed Selby

Members Absent:  Mike Nash

Staff:  Steve Botney

Clergy:  Rich Biega

Guest:  Betsy Biega

 

The Meeting was call to order by Fr. Rich at 12:08 pm with prayer.

 

Correspondence:  Letter from MC Shepherd’s Staff was received indicating 9 lbs of food donated for the month of April 2016.

 

Minutes from April 17, 2016:  Paula Savich moved to accept the minutes as presented, seconded by Ed Selby.  All agreed.

 

Treasurer’s Report for April 2016:  Steve Botney went over the report.  Ed Selby moved to accept the report as presented and noted that we could start omitting the Year to Date figures for 2013 and 2014, seconded by Scott Walters.   All agreed.

 

Rector’s Report: 

  • Rich reminded everyone about meeting the new bishop candidate sessions:

Christ School—Arden, Monday May 16th 6-8 pm

Grace in the Mountains—Waynesville, Tuesday May 17th 12-2 pm

Valle Crucis Conference Ctr—Valle Crucis, Tuesday May 17th 6-8 pm

St. Luke’s—Lincolnton, Wednesday May 18th 12-2 pm

  • Rich doubled check with Morgen Houchard about still being a voting delegate for Bishop—he indicated yes.
  • A group from St. Rita’s Church in Chicago requested to stay in our parish hall basement on Sunday, June 5th through Friday, June 10th. It is the hopes that Trinity members will help provide some meals during their stay.  Rich will be asking other churches and restaurants to do the same.
  • Rich announced that he attend a ground breaking ceremony on Saturday for a new Habitat House on Oak Ave in Spruce Pine.
  • Choirmaster, Robbie Bell, asked for a new staff position to join the choir in August. Rachel O’Reilly, a soprano with a degree in Opera Performance from the UNC School of the Arts.  She will also serve as Robbie’s assistant in continuing the growth of the Trinity music program.  In addition, he is asking for a paid choral scholar starting in September from an area college.  Scott Walters made the motion to accept the request, seconded by Paula Savich.  All agreed.

 

Jr. Warden’s Report:  Ed Selby stated that Dick’s Carpet would be here on Monday, May 16th to install the new floor in the parish hall kitchen.  He also spoke about everyone carrying off their own trash especially recycling.  It has become a real eye soar along with no one carrying it off to recycle other than Ed, Steve, or Rector.  He also asked that we put together an Ad Hoc Committee of (Ed Selby, Betsy Biega, and Kathy Ledbetter) to look over the church basement as to having a plan, building use, accessibility, and restrooms.  Then present plan to diocese and seek a grant for renovation.  Ed already has a quote for carpet in the amount of $3600.  Ed said that all glass panes have now been replaced in the church. 

 

Sr. Warden’s Report:  Scott Walters mentioned that if anyone was planning to attend any of the Bishop search meetings to please let him know and how you felt about it after your attendance.  He, Morgen Houchard, and Fr. Rich will be attending a voting session in later June to elect a new Bishop and your feedback would be greatly appreciated.

 

New Business:

 

Trinity Women Adopt-a-Plot:  Betsy Biega asked permission to establish a contribution fund for the Adopt-a-Plot as we not only have volunteers who will physically work in the plot, but some will donated money in lieu of physical labor.  These funds can be used for planting materials, etc.  Everyone agreed.

 

New Lampshades and Garbage Cans:  Betsy Biega asked if she could seek bids for new lampshades and/or new lamps in the parish hall along with new garbage cans for the restrooms.  The Vestry approved getting prices and reporting back next month.

 

Honeycutt Scholarship:  Every year an applicant is selected by an Ad Hoc Committee.  This year Hannah England was selected to receive the $500 award.  The student must be from Yancey County and attend MCC, Mars Hill University, Carson-Newman, or Brevard College.

 

      Other Business: 

  • McMurray Scholarship is in need of applicants. We are trying to spread the word to the Hispanic congregation.
  • Other considerations to lowering the number of vestry members
  • Posting prayer list on our website

 

 

 

 

Old Business:

 

ByLaws:  Fr. Rich presented a set of ByLaws to the Vestry last month (April 2016) for review. 

Fr. Rich went over them.  One section was not completed (Removal of member) which was discussed and Fr. Rich will complete it and email everyone a copy.  Ed Selby motioned to accept them, seconded by Rob Heffron.  After some discussion of the completion, Scott Walters asked that they be tabled until Fr. Rich completes them and we can finalize them next month.

 

Church Sexton:  Ed Selby, Steve Botney, and Betsy Biega met and came up with a set of guidelines for cleaning (Weekly, Monthly, Quarterly, etc.)  Steve met with Linda Norman, church sexton and gave her a copy as well as went over them with her.  She is to exam them and start working on them to see if she can handle the additional requests as more time will be needed now and how much more she is going to request to meet our new guidelines.  She will get back with Steve before the next vestry meeting.


Committee Reports:

  1. Feast & Festivals—Summer Picnic planned for August 21st at Swiss Pine Lake Pavilion
  2. Christian Education—No change.

 

The meeting was adjourned at 1:10 PM.

 

 

Respectfully submitted,

 

 

 

Steve Botney,

Clerk of the Vestry

 

 

 

 

Monday, 16 May 2016 15:28

Vestry Notes -- May 15, 2016

Written by

Dear Trinity Folks -- The Vestry met on May 15th, and now that we have this great new web page, I've been asked to provide the highlights of the meeting. (Full minutes will follow at a later date.) These should be regarded as my impressions (and editorial comments) as Senior Warden, and not the final word -- so take it with a grain of salt!

  1. Our contributions to Mitchell County Shepherd's Staff dropped off considerable in April to 6 lbs. Nevertheless, it was acknowledged with gratitude.
  2. A group from St. Rita's Church in Chicago will be coming to WNC to work on the first Habitat for Humanity house in our area for 3 years. They will arrive late Sunday, June 5 and be staying in the lower level of the Parish Hall during their time here. They'll depart the morning of Friday, June 10. We are hoping that Trinity members interested in supporting this will help in providing evening meals during their stay. More information on this to follow.
  3. The Trinity Choir will be joined in August by new communicant Rachel O'Reilly, a soprano with a degree in Opera Performance from the UNC School of the Arts. She will also serve as Robbie Bell's assistant in continuing the growth of the Trinity music program. In addition, another choral scholar will be hired in September from an area college. Robbie has plans for many additional events over the course of the coming year.
  4. Work on the new flooring in the Parish Hall kitchen will begin Monday.
  5. A task force was put together to write and submit a grant proposal to the diocese to renovate the basement of the church in order to make it more attractive for meetings and activities. 
  6. The Vestry approved the creation of a fund to deposit contributions in support of the Trinity Women's Adopt-a-Plot garden in downtown Spruce Pine. 
  7. The Vestry approved the investigation of the price of new lampshades and trash cans for the Parish Hall. Costs will be reported to the Vestry for approval.
  8. We have by-laws! Fr Rich drew together a set of by-laws for our congregation, and it was approved. The diocese had been very clear that we needed to do this.
  9. The Honeycutt Scholarship has been awarded as Dan Graham indicated during announcements
  10. The McMurray Scholarship still needs applicants, and the Vestry voted to spread the word to the Hispanic congregation joining Trinity.

For future consideration:

  • Exploring the size of the Vestry.
  • Posting to our webpage the names of those being prayed for.

Submitted in Jesus' name,

Scott Walters (Senior Warden)

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